Introduction 

It feels good to use your business email. Doesn’t it? Especially for entrepreneurs and for a business that is growing, the goal is to ensure that everyone uses a mail with your business’ name on it. 

However, you might be unaware of the complexity involved in using email servers and why businesses need to dedicate resources to an email server solution. The reason is simple, as businesses expand you will need to have a dedicated email server. You cannot rely on using Gmail, as robust as it may sound. 

There is a matter of privacy and the fact that having dedicated emails ensures that your business looks and feels legitimate. So, as an expanding business, you might be wondering which server is best for email.

The question is not easy to answer and with a plethora of options out there, the best we can do is help you figure out what an email server is, what tools are out there, and what factors should you consider for your server. 

What is an email server? 

So, what is an email server? A place that hosts all your emails. And a website that provides hosting services for your email and communication needs is called an email server solution.

What are the best tools on the internet?

These server solutions are basically hosting providers and options such as Microsoft 365, Google Workspace, Zoho Workplace, IceWarp, and Fastmail are considered among the best. 

They simply have an elite focus on a single solution, thereby making them the best in class. 

Factors to consider 

So what are the solutions that they provide and are they the factors that a business needs to consider? Yes. 

When we look at the services offered, we will always gravitate to Gmail and Outlook. They offer a whole suite of services and it is important to have them in order to boost productivity. We have taken into account solely the email server solution as the priority. So, here are the factors you should consider before you pick the best email server solution 1

Budget 

Most businesses might not have considered that expansion would come this quickly. Hence they might find themselves in a conundrum. They need to upgrade their email server solution, however, they are on a budget. It is absolutely essential that your email server solution does not charge you overboard for services you might not even need. Services that provide a holistic set of tools for a good price should always be your priority. Eg. Zoho Workspace. 

Storage 

One of the most burgeoning needs for email server hosting is the fact that your current provider simply does not provide you with the storage that you need. For growing businesses, it is absolutely essential to keep overhead. When asked which server is best for email?, especially when we take storage into consideration, we think of IceWarp and Google Workspace. Both provide absolutely abundant cloud storage solutions.  

Ability to use customized domains 

The biggest thing you need is that your business should have a customized domain. And fortunately, all of the good email server solutions provide you with that option. 

24/7/365 support

The best thing about technology is that you can use it to automate a lot of things. This also means that you do not need to hire someone to take care of your email server solution. Instead, most solutions come with tools that can help alleviate the pressure and ensure that your emails are flowing without issues. 

Good applications on mobile and web

It is always important to ensure that the solution has good applications for both mobile and web before you answer which server is best for email. The best way to solve it is by opting for the full paid service instead of the basic version that does not allow you access to all the features of the application on both mobile and the web. By carefully sifting through all the services, you will find that most of the paid versions offer a great experience over both mobile and the web. 

Privacy 

A lot of businesses shy away from big corporate solutions such as Google and Microsoft’s email server. The reason is privacy. If you value your privacy much more than most, you should consider options like Fastmail. And while it is only an email-centric solution, it is far safer than the others. 

Conclusion 

The following factors and your newly acquired knowledge of email server solutions should help you pick the right one. Remember, each business has its requirements. Ultimately, the difference is that unlike managing individual emails, a team and business needs entail a lot more thought and care. The sheer array of services out there means that the old days of hosting your own email server were a good idea and today, hosting has come a long way and will get even better with time.